Terms & Conditions

Sea Shell Vacation Rentals, Inc.  

6500 Midnight Pass Road,  Sarasota, FL 34242  

Tel: 941-349-1191  |     Fax: 941-349-5263  |  info@seashellcondos.com  

RENTAL AGREEMENT  

This Rental Agreement constitutes a contract between the guest and Sea Shell Vacation Rentals, Inc. It is the responsibility of the guest to be familiar with all policies within the Agreement. Please sign and return to our office within 7 days from the date of your reservation to complete the confirmation of your reservation.   

Please review the information below   

 Guest must be 25 years old to rent a unit without a parent or legal Guardian  

RESERVATION DEPOSIT: A RESERVATION DEPOSIT of 25% of the base rental rate plus taxes and a NON-REFUNDABLE ADMINISTRATIVE FEE based on 3% of the total rental rate, are required at the time a reservation is made. The balance is due 45 days prior to arrival date (unless noted differently as stated below). Additionally, this Rental Agreement must be signed and submitted to our office within 7 days of your reservation date. If rental agreement is not received within 7 days of your reservation date, this reservation may be canceled with/without notice.   

TRIP CANCELLATION INSURANCE (optional):   

Safeguard your trip with CSA Travel Protection. A Travel Insurance Plan may be purchased from Sea Shell for coverage through CSA. Please click http://www.csatravelprotection.com/certpolicy.do?product=G-330CSA for detailed information.   

VACATION RENTAL DAMAGE COVERAGE (optional): As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $1,500.00. Any damages that exceed $1,500.00 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $1,500.00. Certain terms and condition apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy at  www.vacationrentalinsurance.com/g20vrd. The Vacation Rental Damage plan can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Sea Shell Vacation Rentals, Inc. any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Sea Shell Vacation Rentals, Inc. directly if you do not wish to participate in this assignment. If you do not wish to purchase the Vacation Rental Damage Protection, a $500 security damage deposit will be required upon check-in for all units except unit 501. Unit 501, THE PENTHOUSE, requires a $1,000.00 security damage deposit.  

SECURITY DAMAGE DEPOSIT: Upon arrival a Security damage deposit paid by Visa, MC or Discover card is required.  A Security damage deposit of $500.00 is required in all 2 bedroom units. Unit 501, THE PENTHOUSE, requires a $1,000.00 Security damage deposit. At the time of check-out, if your rental unit is NOT left in a reasonable and clean condition or in the event of any damages, missing items and/or extra fees are incurred by you or your guests during the rental term, Agent or its assignees will notify the guest for claims within 15 days after departure date. If the damages and/or additional charges total exceed the amount of the Security damage deposit, the guest is responsible for the exceeded amount. Guest agrees and acknowledges that the credit card on file will be charged to settle the exceeded amount. Cleaning, replacement and/or repaired items will be charged at the fair market price.  Claims may take up to 60 days to be processed. In rare occasions the claim processing time may take longer, based on the type of claim. Should the Agent be unable to collect the outstanding balance on the credit card on file, payment should be sent to our office upon receipt of the claim.  

If the rental unit is left generally in the same condition as unit was at arrival, except for normal wear and tear, your Security damage deposit will be refunded within 15 days from your departure date.  

Reservations made through AirBnB or VRBO are bound by AirBnB or VRBO Payment Terms. Damages to any rental unit or common property exceeding coverage through AirBnB or VRBO is the financial responsibility of the guest.   

CANCELLATION POLICY: A written cancellation notice must be received 30 days prior to the commencement of your reservation period. All cancellations will incur a $75.00 cancellation fee charged against your RESERVATON DEPOSIT. Any rental fee paid in advance will be refunded.  The ADMINISTRATIVE FEE (based on 3% of the total rental rate) is NOT REFUNDABLE.  

Reservation cancellations with less than 30 days to arrival date; a $75.00 administration fee will be charged against your RESERVATON DEPOSIT and the balance and all advanced rent monies will be held for forfeiture to the owner of the rental unit. The amount of forfeiture will be calculated by the number of days the unit was not re-rented during the full number of days of your original reservation.  

REFUNDS: No refunds will be granted for inclement weather or early departures.  

PAYMENT POLICY (applicable to reservations made directly with the Sea Shell office):   

All payments must be made in US funds. Payments by Visa, MC or Discover credit cards are accepted.   

• A 25% deposit is required at the time the reservation is made, plus the fee for the Vacation Damage Protection Plan (when applicable)  

• The balance is due 45 days before arrival.   

• Upon arrival a Security Damage Deposit paid by Visa, MC or Discover card is required. Unless a Vacation Damage Protection Plan was paid at the time of the reservation was made.  A Security damage deposit in the amount of $500.00 is required in all 2 bedroom units. Unit 501, THE PENTHOUSE, requires a $1,000.00 Security damage deposit.  

Personal checks can only be accepted (when approved by Agent) if received by our office 15 days prior to the payment due date. Please make check payable to Sea Shell Vacation Rentals, Inc. and mail to: 6500 Midnight Pass Road, Sarasota, FL 34242  

If you arrive after office hours, on Sunday or on a Holiday, and still have a balance on your account, please come to the office to settle your account by no later than 12:00 PM on the following business day from your arrival date.    

SUBSTITUTION OF ACCOMMODATIONS:  Agent reserves the right to substitute like and suitable accommodations at any time during the reservation if circumstances so require. Rental rates are subject to change without notice.  

CHECK-IN / CHECK-OUT: Check-In time is after 4:00 PM on reservation beginning date, please review your reservation confirmation package for instructions on how to obtain a condo key if you are a late or Sunday arrival. Check-Out is 10:00 AM. No exceptions! Guest and guest’s entire party must vacate the property and return the keys to the office or to the lock box not later than 10:00 am. Failure to check out on time may result in an additional one-night charge and loss of rent penalties.    

OFFICE HOURS – Monday thru Friday 9:00 AM to 5:00 PM  –  Saturday: 10:00AM to 5:00 PM  - CLOSED on Sunday and Major Holidays  

KEYS / LOCK OUTS:  

KEY CODE: New Keyless Front Door Locks were installed the summer of 2021. An email notification containing your unique 4-digit code to access your rental unit send to your primary email address on file 3 days prior to the date of your arrival date. This code will be valid for the length of your stay from 4:00PM on check-in day and it will automatically expire at check-out time 10:00 AM on your departure date. The doors e-Locks DO NOT lock automatically. Turn the deadbolt knob to lock the door when you are inside the unit. Do not forget to lock the door each time you leave the unit. Please enter any key on the e-lock’s keypad to lock the door.  

LOCK OUTS:  Lock outs service calls due to a forgotten or misplaced door code will incur a lock out service call of $35.00. Additional fees will be incurred if the e-lock is damaged. In the event you are provided with a hard key and you lose or the key is not returned to the office, it will be necessary to replace the e-lock at the guest expense. There will be a $50.00 service fee for after-hours + all applicable fees to reinstate the lock to working condition. The approximate replacement cost is $500  

PARKING FOR GUESTS - Each unit is provided with one assigned parking space under the building marked with your unit number. Maximum vehicle height for parking under the building is 6 (six) feet.  All vehicles must be registered in the office and display a parking permit in the vehicle’s rear view mirror. Limited Visitor Parking spaces are available at one time $20 fee. Limit one per reservation on a first come first serve basis. A $15 fee is due for a lost or non-returned parking tag. Parking along the driveway around the building is strictly prohibited… Watch your speed and exercise caution at all times.  Speed Limit is 5 MPH.…  

UNIT AMENITIES / FURNISHINGS / UTILITIES: All units include furnishings required for normal living conditions, adequate supply of linens and towels, adequate supply of dinnerware, silverware, glassware and cooking utensils. Kitchens are furnished with oven/stove, refrigerator, sink, dishwasher, microwave and adequate cabinet storage. All units have, central air conditioning, patios, colored cable TV and telephone (local calls only). Guest is responsible for excessive use of electricity. In the event furniture is moved by the guest or guest’s visitors, additional fees will be charge to place furniture in the original place. Not included with unit rental: paper products, trash bags, dish or laundry soaps or any other day to day consumable living or cleaning products. Daily linen service is not provided. Coin operated laundry facilities are located on each floor by the elevator. You may call the office and request additional fresh linens for an additional fee. If you desire additional cleaning services during your stay, you may contact the office to assist you with arrangements. Additional fees will apply.   

CLEANING: A DEPARTURE CLEANING fee plus taxes payment is due upon arrival. All rental units have been professionally cleaned. Any cleaning issues should be reported to our office within 24 hours of your arrival date.  At departure, renter should leave unit in generally as clean of a condition as unit was at arrival.  At departure guest may leave two (2) loads of laundry (this is primarily one set of bed linen from each bed and a moderate amount of bath and dish towels.) Guest is responsible for cleaning the unit during the time of occupancy. Should the guest leave more than the allowed loads of laundry, dirty dishes, excessive soil to carpets and/or furnishings, and/or an overly dirty apartment; a $50.00 per hour (maximum 4 hours) will be charged against your credit card on file or your security damage deposit.   

REPAIRS: We try to keep all units in good working order, however we cannot guarantee against any malfunction. Should a failure occur we will do our best to have the malfunction repaired as soon as possible. There will be no refund given due to malfunction or failure of any unit furnishings or appliances including air conditioning units. Any damages to the unit and/or furnishings must be immediately reported. Failure to notify rental office within 24 hours or arrival (excluding Sundays and holidays – in which case guest must report the problem to the office on the following business day) of any missing or inoperative furnishings or equipment or any weak or unsafe conditions will result in responsibility resting with guest. Occupancy by you and your party shall be conclusive evidence that the unit is in satisfactory condition. During your stay, please promptly report any problems with the unit or its furnishings to the rental office so that the situation may be addressed and corrected as needed. The Agent, authorized employees or repairman (who must sign in at the Sea Shell office) may enter the unit, with or without permission of the guest, during regular business hours, for any purpose connected with the repair of the unit components or common property. In case of emergency, the Agent or its assignee may enter at any time with or without notifying to the guest.  

TERMINATION OF RENTAL: If the guest or guest’s visitors violate any of the conditions or restrictions of the Agreement, Agent reserves the right to immediately terminate this Agreement and all unit occupants shall vacate the premises immediately. No refunds, including unused rental amounts will be returned. Sea Shell Vacation Rentals and/or Sea Shell Condominium Association, Inc. reserve the Right to Evict where Guest refuses to comply with Association covenants or rules and regulations.  

 LIABILITY: Sea Shell Condominium Assoc., Inc nor Sea Shell Vacation Rentals, Inc. as agent, its assignee, employees, or the owner of the individual unit rented, shall not be liable for any damages or injury to guest or to any other person, or damage to any property occurring on the premises or any part thereof, or in common areas thereof, and guest agrees to hold agent, agent assignee, agent employees and owner harmless for any claims for damages, no matter how caused. Agent will not be held responsible for acts of theft, vandalism or other damage to guest’s personal property or vehicle.   

NON-EMERGENCY AFTER HOURS CALLS: After normal office hour’s maintenance service is available for emergency situations only, i.e. plumbing leaks, power failure etc. Should maintenance be called and respond to a situation that is deemed to be a non-emergency there will be a charge of $50.00 per call.   

LOCKED CLOSETS OR CABINETS: Some unit owners have personal property locked in closets or cabinets. These areas are not included in the unit rental and are not to be tampered with.  

MAXIMUM OCCUPANCY OF RENTAL UNITS: The maximum occupancy of our rental units is (6) six persons. Some units can only accommodate a maximum occupancy of (4) four or (5) five persons. No additional persons may occupy the unit other than those approved by and registered at the rental office. If additional or unregistered persons are discovered occupying a unit the registered guest and their party will be evicted from the unit property.  

AFTER HOURS ARRIVAL - After hours the keys to your condo and the car permit will be in the lock box located by the office door. The combination to open the lock box is C1492. To open the lock, push button C, then push the four-digit number. Turn the knob to the right and pull open. Your key will be in an envelope noted with your Name and Unit number. Please close the lock box securely after removing your keys. To enter the gated area of the grounds you must enter the gate code into the key pad located just in front of the gate. The entrance and beach gate code is provided on the check-in package located either in the office or the lockbox.  

RADON GAS (STATE REQUIRED DISCLOSURE: RADON is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time.  Levels of radon that exceed Federal and State guidelines have been found in Florida.   Additional information regarding radon and radon testing may be obtained from your County Public Health Unit.  

DISCLAIMER: This property is privately owned and Management reserves the right to refuse service to anyone. Guest agrees to be bound by all terms and conditions of the Sea Shell Declaration of Condominium governing the Premises and by any rule and regulation heretofore or hereafter adopted by the Association  

By accepting this Rental Agreement as the guest, you agree to be responsible for any damage(s) to the unit, dwelling, furnishings, grounds, or common area which occur through acts of negligence of or by you, your family, friends, or social guests. Guest agrees to surrender the property at the time and date specified in as good condition as it was at the beginning of your stay, except for reasonable wear, act of God, and/or causes over which you have no control. If the unit is not left in satisfactory condition, you will be charged for repair and restoration to satisfactory condition, plus lost rent time. Guest agrees to pay a reasonable attorney fee and all court costs and expenses to enforce this agreement including appellate proceeds with or without legal proceedings.  

Absolutely NO PETS, NON-SMOKING, No roller blades, skate boards, commercial trucks, trailers, campers, golf carts, motorcycles, scooters, boats or commercial vehicles are allowed in the property. No FIREWORKS are permitted on premises. Guest may not sublet the unit at any time. Guest CERTIFIES that he/she has read carefully and understands the limitations on a rental unit as set forth in this Lease Agreement. Guest ALSO CERTIFIES that he/she understands the limitations on the number of persons permitted to occupy a unit and the applicable fees. Guest fully agrees to abide by all such limitations.  

We look forward to your visit. If we can be of further assistance, please don’t hesitate to contact us:  

 Tel: 941-349-1191  |  Fax: 941-349-5263  |  info@seashellcondos.com  |   www.seashellcondos.com