Thank you for choosing Sea Shell Condominiums for your accommodation needs. All Sea Shell condos are privately owned, so please treat the property with the same care and respect as you would your own home. We hope you enjoy your stay.
This Rental Agreement constitutes a contract between the renter, hereinafter referred to as “Guest” and Sea Shell Vacation Rentals, Inc. hereinafter referred to as “Agent”. Any monies received by the Agent for occupancy of vacation property indicate the acceptance of these Rental Terms & Conditions. It is the responsibility of the Guest to be familiar with all property policies.
The minimum age to rent a unit at the Sea Shell is 25 – no exceptions!
RESERVATION DEPOSIT: A 50 percent deposit of the total booking fee (less the security deposit) is due at the time of booking. The reservation deposit will be applied to the rental fee. All reservation deposits are held in a non-interest-bearing account. If our office does not receive the Reservation Deposit and/or signed Rental Agreement within 7 days of your reservation date, the reservation may be canceled without notice. The balance is due 30 days before the arrival date. We accept checks, Visa, MC and Discover.
TRIP CANCELLATION INSURANCE (optional): Safeguard your trip with CSA Travel Protection. A Travel Insurance Plan may be purchased from Sea Shell for coverage through CSA. Please click here for detailed information.
SECURITY DAMAGE DEPOSIT: Upon arrival, a security damage deposit of $500 paid by Visa, MC, or Discover card is required. At the time of check-out, if your rental unit is NOT left in a reasonable and clean condition or in the event of any damages, missing items and/or extra fees are incurred by you or your Guests during the rental term, Agent or its assignees will notify the Guest for claims within 15 days after departure date. If the damages and/or additional charges exceed the amount of the security damage deposit, the Guest is responsible for the exceeded amount. Guest agrees and acknowledges that the credit card on file will be charged to settle the exceeded amount. Cleaning, replacement and/or repaired items will be charged at fair market price. Claims may take up to 60 days to be processed. In rare occasions the claim processing time may take longer, based on the type of claim. Should the Agent be unable to collect the outstanding balance on the credit card on file, payment should be sent to our office upon receipt of the claim. If the rental unit is left generally in the same condition as it was at arrival, except for normal wear and tear, your Security damage deposit will be refunded within 15 days from your departure date.
VACATION RENTAL DAMAGE COVERAGE (optional): Instead of the $500 damage deposit, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management before check-out. If purchased, the policy will pay a maximum benefit of $1,500.00. Any damages that exceed $1,500.00 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $1,500.00. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy at VacationRentalInsurance.com.
The Vacation Rental Damage plan can be purchased up to and including at check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay Sea Shell Vacation Rentals, Inc. any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Sea Shell Vacation Rentals, Inc. directly if you do not wish to participate in this assignment. If you do not wish to purchase the Vacation Rental Damage Protection, the $500 security damage deposit will be required upon check-in.
CANCELLATION POLICY: A written, or emailed, cancellation notice must be received 60 days before the commencement of your reservation period. All cancellations will incur a $75.00 cancellation fee charged against your RESERVATON DEPOSIT. Any rental fee paid in advance will be refunded. The ADMINISTRATIVE FEE (based on 3% of the total rental rate) is NOT REFUNDABLE.
Reservation cancellations with less than 60 days to arrival date; a $75.00 cancellation fee will be charged against your RESERVATON DEPOSIT and the balance and all advanced rent monies will be held for forfeiture to the owner of the rental unit. The amount of forfeiture will be calculated by the number of days the unit was not re-rented during the full number of days of your original reservation.
REFUNDS: No refunds will be granted for inclement weather or early departures.
CLEANING: A DEPARTURE CLEANING fee plus tax payment is due upon arrival. All rental units have been professionally cleaned. Any cleaning issues should be reported to our office within 24 hours of your arrival date.
DEPARTURE CLEANING INSTRUCTIONS:
- Remove all food and trash (opened and unopened). Trash chutes are located next to the elevator door on the same floor your unit is located
- Discard recyclables in the proper bins. The Recycle bins are located on the ground floor
- Load and run the dishwasher. You do not need to unload it.
- Set the AC to auto, cold at 77°
- Place towels in the tub or laundry basket
- Make sure to check every room and drawer for your belongings. We are not responsible for items left in the unit.
When you are ready to leave, please close the door tight and lock it by pressing any key on the keypad.
PAYMENT POLICY: All payments must be made in US funds. Deposits, Fees, and taxes are due as scheduled on your reservation confirmation. See RESERVATION DEPOSIT section above for more details
Personal checks can only be accepted (when approved by Agent) if received by our office 15 days before arrival. Make check payable to Sea Shell Vacation Rentals, Inc. mail to: 6500 Midnight Pass Road, Sarasota, FL 34242
Rental fees, taxes, cleaning fee, and security deposit due on arrival, payments by Visa, MC or Discover credit cards are accepted when the credit card holder (owner) and credit card are present at the time of the transaction. Cash and traveler’s check payments are accepted in person only.
If you arrive outside of normal office hours, please come to the office to settle your account no later than 12:00 p.m. on the first business day after your arrival date.
SUBSTITUTION OF ACCOMMODATIONS: Agent reserves the right to substitute like and suitable accommodations at any time during the reservation if circumstances so require. Rental rates are subject to change without notice.
CHECK-IN / CHECK-OUT:
Check-in is 4:00 p.m. on the reservation start date. You will receive a Welcome Email before you arrive with a door code and other important check-in information.
Check-out is 10:00 a.m. Guest and Guest’s entire party must vacate the property. Failure to check out on time may result in an additional one-night charge and loss of rent penalties.
OFFICE HOURS: Monday through Friday 9:00 a.m. to 5:00 p.m. Saturday: 10:00 a.m. to 5:00 P.M. CLOSED on Sunday and major holidays.
AFTER HOURS ARRIVAL: If you are checking in outside of normal office hours, the entrance gate code, your parking permit, Guest registration form, and property information are included in your arrival packet. That packet is located inside the lock box on the exterior wall next to the office door. You will have received the code to the lockbox in your welcome email before your arrival.
ACCESSING AND SECURING YOUR UNIT:
- To unlock the door, enter the 4-digit access code followed by the “checkmark” key.
- Your unique 4-digit code is programmed to work from 4:00 p.m. on your check-in date: until 10:00 a.m. on your departure date.
- The e-Lock DOES NOT lock automatically. This is to prevent damage to the deadbolt. Please make sure to TURN the deadbolt knob to lock the door when you are inside the unit and PLEASE DON’T FORGET TO LOCK THE DOOR EACH TIME YOU LEAVE THE UNIT. To lock the door from the outside, press any key on the keypad.
- Please be cautious not to slam the door shut if the deadbolt is extended as this will cause the deadbolts to misalign or break/damage and you will not be able to lock the door.
PARKING FOR GUESTS: Each unit has one assigned parking space – you will receive your parking pass upon arrival. You must also register your vehicle upon arrival or the next business day if you arrive during non-office hours. Maximum height is 6 feet, so if you have a larger vehicle be careful of that clearance, you may need to park in front or along the south side of the complex. Lost parking permits will incur a replacement fee of $20.
Additional vehicles must purchase a parking permit from the office for a $20 fee. Vehicles without a parking permit will be towed. We have limited parking and no visitors are allowed to park in our lot for any reason without first obtaining a permit. There is a limit of one Guest pass per reservation.
UNIT AMENITIES / FURNISHINGS / UTILITIES: All units include furnishings required for normal living conditions. That includes an adequate supply of linens and towels, an adequate supply of dinnerware, silverware, glassware, and cooking utensils. Kitchens are furnished with an oven/stove, refrigerator, sink, dishwasher, microwave, and adequate cabinet storage. All units have central air conditioning, decks, cable TV, HBO, and telephone (local calls only).
A starter kit is provided with your rental and it includes a roll of toilet paper in each bathroom, a roll of paper towels, hand soap bars, a couple of trash liners/trash bags, and dishwashing soap. Please keep in mind these items are not meant to last your visit but rather allow you a day or so to procure your needed supplies.
Charging for electric vehicles is not available at the Sea Shell at this time. Please do not use any of the 110-volt outlets for charging electric vehicles, including the e-bike charging outlet. Guest is responsible for excessive use of electricity. Public charging stations are located in the Village at 5030 Ocean Blvd.
If furniture is moved by the Guest or Guest’s visitors, a fee will be charged to place the furniture in its original location.
Daily linen service is not provided. Coin-operated laundry facilities are located on each floor by the elevator. You may call the office and request fresh linens for an additional fee. If you desire additional cleaning services during your stay, you may contact the office to assist you with arrangements. Additional fees will apply.
REPAIRS: We try to keep all units in good working order, however we cannot guarantee against any malfunction. Should a failure occur we will do our best to have the malfunction repaired as soon as possible. There will be no refund given due to malfunction or failure of any unit furnishings or appliances including air conditioning units.
Any damages to the unit and/or furnishings must be immediately reported. Failure to notify the rental office within 24 hours of arrival (excluding Sundays and holidays – in which case the Guest must report the problem to the office on the following business day) of any missing or inoperative furnishings or equipment or any unsafe conditions will result in responsibility resting with the Guest. Occupancy by you and your party shall be conclusive evidence that the unit is in satisfactory condition. During your stay, promptly report any problems with the unit or its furnishings to the rental office so that the situation may be addressed and corrected as needed. The Agent, authorized employees, or repairpersons (who must sign in at the Sea Shell office) may enter the unit, with or without permission of the Guest, during regular business hours, for any purpose connected with the repair of the unit components or common property. In case of emergency, the Agent or its assignee may enter at any time without notifying the Guest.
NON-EMERGENCY AFTER HOURS CALLS: Maintenance service is available outside of normal office hours for emergencies ONLY, i.e. plumbing leaks, power failure etc. Should maintenance be called and respond to a situation that is deemed to be a non-emergency there will be a charge of $35.00 per call.
LOCKED CLOSETS OR CABINETS: Some unit owners have personal property locked in closets or cabinets. These areas are not included in the unit rental and are not to be tampered with.
MAXIMUM OCCUPANCY OF RENTAL UNITS: The maximum occupancy of our rental units is 6 (six) persons. Some units can only accommodate a maximum occupancy of 4 (four) or 5 (five) persons. No additional persons may occupy the unit other than those approved by and registered at the rental office. If additional or unregistered persons are discovered occupying a unit the registered Guest and their party will be evicted from the unit property.
TERMINATION OF RENTAL: If the Guest or Guest’s visitors violate any of the conditions or restrictions of the Agreement, Agent reserves the right to immediately terminate this Agreement and all unit occupants shall vacate the premises immediately. No refunds, including unused rental amounts, will be returned. Sea Shell Vacation Rentals and/or Sea Shell Condominium Association, Inc. reserve the Right to Evict where the Guest refuses to comply with Association covenants or rules and regulations.
LIABILITY: Sea Shell Vacation Rentals, Inc. as Agent, its assignee, employees, or the owner of the individual unit rented, shall not be liable for any damages or injury to Guest or to any other person, or damage to any property occurring on the premises or any part thereof, or in common areas thereof. Guest agrees to hold Agent, Agent assignee, Agent employees and owner harmless for any claims for damages, no matter how caused. Agent will not be held responsible for acts of theft, vandalism or other damage to Guest’s personal property or vehicle.
RADON GAS (STATE REQUIRED DISCLOSURE): RADON is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed Federal and State guidelines have been found in Florida. Additional information regarding radon and radon testing may be obtained from your County Public Health Unit.
DISCLAIMER: Guest agrees to be bound by all terms and conditions of the Sea Shell Declaration of Condominium governing the Premises and by any rule and regulation heretofore or hereafter adopted by the Association.
By accepting this Rental Agreement as the Guest, you agree to be responsible for any damage(s) to the unit, dwelling, furnishings, grounds, or common area that occur through acts of negligence of or by you, your family, friends, or social Guests. Guest agrees to surrender the property at the time and date specified in the same condition as it was at the beginning of your stay, except for reasonable wear, act of God, and/or causes over which you have no control. If the unit is not left in satisfactory condition, you will be charged for repair and restoration to satisfactory condition, plus lost rent time. Guest agrees to pay a reasonable attorney fee and all court costs and expenses to enforce this agreement including appellate proceeds with or without legal proceedings.
Absolutely NO PETS, NO SMOKING, No roller blades, skate boards, commercial trucks, trailers, campers, motorcycles, scooters, RVs, golf carts, boats or commercial vehicles are allowed in the property. No FIREWORKS are permitted on premises. Guest may not sublet the unit at any time.
Guest CERTIFIES that he/she has read carefully and understands the limitations on a rental unit as set forth in this Lease Agreement. Guest ALSO CERTIFIES that he/she understands the limitations on the number of persons permitted to occupy a unit and the applicable fees. Guest fully agrees to abide by all such limitations.